How To Add An Outlook Email To Gmail

If you're here, your business may be in a position to continue using Microsoft products like Outlook, just you may want to utilize Gmail and other G Suite products at the same fourth dimension. If this is the case, there's actually a super convenient way y'all can sync your Gmail account with Outlook.

If you're migrating from Outlook and Microsoft products to One thousand Suite, there's also an like shooting fish in a barrel mode to port over all your previous messages and information.

Read on to learn how to sync Outlook with Gmail.

Setting Up Outlook to Sync With Gmail

Commencement, let's cover how to set up Outlook to piece of work with Gmail. This is handy if yous want to rely on Gmail for most of your electronic mail purposes, but y'all want to make use of the organizational functions or UI layout of Outlook.

Before you tin get-go the syncing procedure, you'll need to suit a few settings in Gmail to make certain it works smoothly with Outlook. Your first step is to enable the IMAP protocol for your Gmail account, which is a fancy name for a standard email protocol that allows you to access and manipulate messages.

This is how you lot do it:

Log into your Gmail account.
Click the Gear icon, and head to Settings.
Click on the "Forwarding and POP/IMAP" tab.
Scroll to IMAP access and make sure "Enable IMAP" is checked. If information technology'southward already checked, yous don't take to do anything.
Click Save Changes. This is at the bottom of the screen.

When you're done with that step, yous can add together your Gmail business relationship to your Outlook platform. Follow these steps to accomplish this:

Open Outlook.
Head to File, then Account Settings.
When you have the Account Settings box open up, click New.
Choose Email Business relationship, and click Next.
Choose "Manual Setup or Additional Server Types." Click Adjacent when you take.
Choose "POP or IMAP." Click Next when done.
In the Add Account section, provide the necessary information. Here, you'll need to provide several pieces of information. In the Your Name field, blazon your total name (or the display proper name y'all desire to use). In the Email Address field, provide your full Gmail accost, including @gmail.com. In the Account type field, select IMAP from the dropdown menu. In the Incoming mail service server field, blazon "imap.gmail.com" and in the approachable mail server (SMTP) field, type "smtp.gmail.com." In the user name field, type your full Gmail address again, and in the password field, type your Gmail countersign. If you want Outlook to call back this password, check "Call up password."
Click More Settings.
Enter the Outgoing Server tab.
Check "My Outgoing Server (SMTP) requires hallmark."
Select "Use same settings as my incoming mail server." This volition ensure the user name and password yous previously entered will be used to log you in.
Select the Advanced tab. There, you're going to need to enter and validate some extra data. For the Incoming Server (IMAP) field, enter the value "993." For the Outgoing server (SMTP), utilise the value "465." For both "Apply the following type of encrypted connection" fields, choose "SSL." Click OK when done.
Click Next. At this signal, Outlook is going to test your connection to make sure the sync can brainstorm.
Cease the examination. If the examination is successful, you can shut the box and click Stop. If the test is not successful, it'due south likely because one or more than of your fields has been entered incorrectly. Advisedly double check every step of this process to ensure your information is accurate and consummate, and brand sure your net connectedness is fully working.

At this point, you should be set up to use Outlook with your Gmail account!

How to Migrate Letters and/or Contacts From Outlook to Gmail

Now permit'southward turn our attending to the other direction; what if you want to migrate your letters and/or contacts from Outlook to Gmail?

First, it's a expert thought to cheque your Junk and Deleted folders for any messages y'all really want to keep; move these to your Inbox to ensure they aren't lost in transition. Migrating contacts and migrating messages both follow the same full general procedure, so you can refer to these steps no thing what you're after.

Amend your squad'due south email response time past 42.5% With EmailAnalytics

35-50% of sales go to the starting time-responding vendor.
Following up within an hour increases your chances of success by 7x.
The average professional spends 50% of their workday on email.

TRY Information technology FREE

Log into your Gmail account.
Click the Gear icon, then Settings.
Within Settings, click the Accounts and Import tab.
Whorl down to "Import mail service and contacts." If you lot've imported to this account earlier, you may instead run into the selection "Import from another address." Click this pick either manner.
Begin to follow the prompts. A pop-up box will ask you, "what account practise y'all want to import from?" Type in your full Outlook electronic mail accost, and click keep. You may be prompted to log into your other email account at this point.
Click go on. This next box but contains some basic information.
Review permissions and click Yes when finished. Adjacent, you'll need to verify some permissions, granting Google access to your Outlook account. Review these if y'all're interested in learning more or if you're concerned nigh your privacy.
Select your options. Here is where you lot'll decide what, exactly, you desire to import. Y'all'll exist able to import contacts, import mail, or import new postal service for the next 30 days. Choose whichever options are most advisable for your needs.
Select "Start import," and then click OK. At this point, the migration process is going to begin. You shouldn't need to provide whatsoever further data, or take whatever further action.

Notation that the migration process may take a while, depending on the size of your account and the number of entries you lot're importing. And past a while, I mean a while—larger accounts could literally take days. You'll observe the messages trickle in gradually, so don't panic if y'all see some but non others. Requite it time, and try to start the migration process on a belatedly Friday afternoon so you don't have to bargain with the waiting or confusion that can occur.

How to Sync Outlook Contacts to Gmail

The process in the previous section works really well. Information technology's reliable. Information technology's piece of cake. It'south accessible to everyone. Simply there'due south 1 problem with it: it'southward a one-time move. If you lot're a salesperson who relies on e-mail and utilizes multiple different accounts, you may require something more. Instead of only transferring your contacts from Outlook to Gmail, you'll want to "sync" your contacts between Outlook and Gmail; in other words, whenever you add together a new contact to your Outlook account, information technology will automatically populate in Gmail, and vice versa.

Unfortunately, there's no built-in option in either Outlook or Gmail to make this happen. If you want to automatically keep your contact lists synced with each other, y'all'll demand the help of a 3rd-political party add together-on or app.

There's an open source add-on you lot can use chosen Get Contact Sync Modernistic, congenital peculiarly for this purpose. With it, you can most automatically transfer contact changes from i account to the other. Because it's open source, information technology's free and doesn't come with whatever boosted strings attached.

Before you can utilize it, you'll need to install Microsoft .Cyberspace Framework 3.5, then install the modernistic itself. When yous start it upwards for the first time, y'all'll demand to enter your account credentials. This is fairly straightforward. When complete, you can toggle several options, including:

Sync Deletion, which volition sync your deleted contacts, and so if you lot delete a contact from Outlook, information technology will be deleted in Gmail, and vice versa.
Prompt Deletion, which will prompt you for a manual decision whenever attempting to sync a deleted contact betwixt accounts (then you lot can decide individually.
Sync Contacts, which will allow yous to sync new contacts between accounts.
Sync Notes, which will allow you to sync individual notes between accounts.
Sync Appointments, which will allow yous to sync calendar information between accounts.

Below that, you'll need to cull some configuration settings. The default settings will work for near users, merely you may want to cull whether or not the program runs at startup, whether it automatically syncs, and how ofttimes it syncs.

Making the Well-nigh of Gmail

Now that you know how to sync Outlook to Gmail, it's time to maximize your productivity as an emailer. If y'all're a new G Suite user and you lot're getting used to Gmail for the first fourth dimension, or if yous've been using Gmail for ages and you're curious most tapping its full potential, nosotros've built a tool designed to assist you maximize your efficiency and productivity: EmailAnalytics.

With EmailAnalytics, you can automatically monitor your Gmail accounts (or the accounts of your employees), and pull in dozens of metrics that can help you amend understand your email habits, from how ofttimes you send letters throughout the day and throughout the week, to your boilerplate electronic mail response fourth dimension to incoming messages. Sign upwards for a free trial today, and kickoff excavation into the in-depth information visuals that can brand you a improve emailer.

Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and diverse other major media publications, where he has authored over one,000 articles since 2012, roofing technology, marketing, and entrepreneurship. He keynoted the 2013 MarketingProfs University, and won the "Entrepreneur Blogger of the Year" award in 2015 from the Oxford Center for Entrepreneurs. In 2010, he founded a marketing agency that appeared on the Inc. 5000 earlier selling it in January of 2019, and he is at present the CEO of EmailAnalytics.